Forms
Claim Procedure

Claim Procedure

SUMMARY 

YOU MAY DOWNLOAD A FLOW CHART OF THIS PROCEDURE: SB06 CLAIMS PROCEDURE. PDF

This procedure relates to the way CIRCE will conduct its financial payments to subcontractors under the Learning & Skills Cluster Broker Contract. Under the Broker Service CIRCE will pay Training Provider Sub-contractors for their delivery to client companies. This procedure relates directly and only to CIRCE’s payments to the aforementioned sub contractors.

PROCEDURE 

1. On enrolment of training outputs, providers will invoice CIRCE for 40% of the funding element  of the total training cost i.e. 40% of 70% of the total training cost. An Individual Enrolment Form and Training Action Plan must be submitted (SB01 and SB02 respectively).
    
2. If VAT is being charged on the training provided it must be recovered entirely from the client company as VAT will not be provided from the grant funding. The training provider may achieve this by invoice for the full cost of training plus vat and provide at the same time a credit note for the funding element. Leaving the client to pay 30% of the net and VAT on 100%. Evidence of payment of the clients contribution must be sent to CIRCE (SB04).
    
3. On completion of training outputs, providers will invoice CIRCE for the grant funding element of up to 70% under the programme. Together with the invoice the provider should include the simple claim form (SB05) which will indicate the outputs being invoiced for and completed Evaluation Forms for the learners (SB03)
    
4. Following necessary checks CIRCE will submit a claim to the LSC for this funding amount.